ED Scheduling Under Control

Emergency medicine runs on shifts - day, evening, overnight - and someone must always staff the toughest hours. However, fairness should never be sacrificed to maintain coverage.

Our platform ensures equitable rotation of nights, weekends, and holidays among your emergency physicians, so that no one provider is unfairly saddled with all the overnight or holiday duty. Fair scheduling directly impacts retention in a field with one of the highest burnout rates in medicine - historically around 50% for emergency physicians.

• Balanced Workload: AI considers total workload and past assignments to ensure each clinician gets a balanced mix of shifts
• Track Distribution: Monitor and distribute the burden of high-stress off-hours shifts to prevent fatigue and resentment
• Foster Teamwork: Build a culture where everyone knows they’re carrying their share of the load
• Enable Time-Off: EM physicians take the least vacation of any specialty - smarter scheduling makes time-off easier to attain

Emergency Departments thrive on adrenaline, but even the most resilient staff need reasonable workloads and recovery time. Clinical Rota’s scheduling solution is designed with staff well-being as a priority.

The system automatically enforces rules to prevent burnout, such as guaranteeing minimum rest periods between shifts and limiting consecutive night shifts. Studies have shown that lack of control over schedules and inflexible shifts are major contributors to burnout in emergency medicine.

• Fatigue Management: Enforce minimum rest periods and limit consecutive night shifts to protect performance and morale
• Circadian Alignment: Align schedules with circadian considerations and individual preferences for healthier work-life balance
• Staff Empowerment: Providers can request specific days off or swaps via the app, accommodated whenever possible while maintaining coverage
• Retention Tool: Giving physicians input into their schedules and ensuring transparent, flexible scheduling reduces burnout and improves job satisfaction

What sets the ED apart is the need to respond to the unexpected. A flu outbreak, a multi-casualty incident, or sudden sick calls - the schedule must flex or break. Clinical Rota’s AI-powered system brings real-time adaptability that manual methods simply can’t match.

Need to reallocate shifts due to a surge? The software instantly suggests an adjusted staffing plan. Did an attending call in sick at 4 AM? The system immediately identifies eligible replacements and sends automated alerts to fill the gap.

• Real-Time Adaptation: Instantly suggest adjusted staffing plans while respecting duty hour limits
• Automated Gap-Filling: Identify eligible replacements and send automated alerts when staff call out
• Massive Time Savings: Modern tools have cut scheduling efforts by over 70%, saving hundreds of hours a year
• Cost Control: Align staffing levels with demand patterns to avoid costly overstaffing and dangerous understaffing
• Proactive Alerts: Get warned about potential overtime spikes or compliance issues ahead of time

Our ED Scheduling Software is powered by advanced algorithms, but it’s built with end-users in mind - from attendings and residents to nurse schedulers and department chiefs.

You input your staffing requirements (shift types, required coverage, qualification mix) and configure custom rules (like max 3 consecutive nights or specific shift length limits). From there, Clinical Rota’s AI generates a complete master schedule in moments, accounting for individual preferences and requests.

• Multi-Site Support: Integrate with credentialing or HR systems to know which providers can work at which sites
• Specialty Roles: Consider trauma team or pediatric EM coverage when assigning shifts
• Instant Notifications: When schedules change, notifications go out immediately via email or mobile push
• Ultimate Control: Scheduling administrators can always make manual tweaks or overrides - the AI adapts accordingly